Steps for Creating and Processing a Proposal

1. The lead applicant(s) crafts a proposal (narrative and budget) in response to one of the initiatives. The lead applicant must be faculty at an institution of higher education, which has membership with the Task Force on Quality Inclusive Schooling. If someone else submits the proposal at the request of the faculty member, they must use the faculty member’s login and password.

2. The lead applicant reviews the proposal narrative and budget with the host institution’s appropriate financial officer (SUNY Research Foundation, an Office of Sponsored Programs or an Office of External Funding, etc.). Any revisions are incorporated into the proposal before it is submitted to the HESC.

3. The proposal is submitted on the website:
If necessary, contact Steve Wirt for website assistance at or 315-443-1881.

4. The lead applicant receives a confirmation email to indicate that the proposal has been received. The review team is notified that the proposal is ready for consideration. Please allow us 3 weeks for initial review.

5. Once all reviewers have made their recommendations, the applicant is notified in writing.

6. In some cases, the HESC contacts the lead applicant directly to seek clarification or negotiate minor revisions.

7. If the proposal is accepted, the HESC drafts a letter of approval. The letter of approval is sent to the lead applicant with copies to the host institution's Chief Financial Officer & Dean, and the Task Force Regional Liaison. The Regional Liaison contacts award recipients about Task Force meetings and activities.

8. The lead applicant may choose to seek forward funding from the host institution while waiting for the subcontract to be fully executed.

9. The HESC requests for a subcontract between the host institution and Syracuse University.

10. Syracuse University's Office of Sponsored Programs develops a subcontract and sends it to the host institution's Chief Financial Officer only for signature.

11. The Chief Financial Officer (CFO) at the host institution will sign and return the subcontract and an A-133 audit report to Syracuse University’s Office of Sponsored Programs. If the host institution is not subject to A-133 audit reporting, the CFO should send a copy of the most recently certified audit report with the signed subcontract.

12. Once the subcontract is fully executed (signed by the designated parties and returned to Syracuse University), 1/2 of the approved budget amount is sent to the liaison's host institution.

13. The lead applicant and the CFO receive a copy of the fully executed subcontract.

14. The lead applicant submits a final report consisting of a narrative and cost detailed final invoice to the HESC on the date specified in the subcontract. The final narrative report should describe the work that was undertaken during the project and the outcomes of project efforts. Blank final invoice forms are attached to the fully executed subcontract and should be used to fulfill this requirement of the subcontract.

15. Syracuse University’s Office of Sponsored Programs issues a final payment to reimburse expenditures to the host institution upon approval of the final report. Please allow 3 weeks for processing.