Steps for Creating and Processing a Proposal for a Leadership Group
- The Facilitator (lead applicant) crafts a work plan and budget in response
to the initiative. The Facilitator must be a faculty member at an institution
of higher education that is a member of the Task Force on Quality Inclusive
Schooling. If someone else submits the proposal at the request of the faculty
member, they must use the faculty member’s login and password.
- The Facilitator reviews the work plan (including the budget) with the host
institution’s appropriate financial officer (SUNY Research Foundation,
an Office of Sponsored Programs or an Office of External Funding, and so on).
Any revisions are incorporated into the proposal before it is submitted to
- The Facilitator submits the work plan on the website: http://old.inclusion-ny.org/activities/initiatives/index.php
If necessary, contact Steve Wirt for website assistance at firstname.lastname@example.org
- The Facilitator receives an email confirmation to indicate that the work
plan has been received. The HESC review team is notified that the work plan
is ready for consideration. Review should be accomplished in three weeks or
less for initial review.
- Once all HESC reviewers have made their recommendations, the Facilitator
will be contacted to clarify or amend the work plan and/or budget, or to set
the approval process in motion.
- If the proposal is accepted, the HESC prepares a letter of approval. The
letter of approval is sent to the Facilitator with copies to the host institution's
Chief Financial Officer (CFO) and Dean, and the Task Force Regional Liaison.
The Regional Liaison contacts award recipients about regional Task Force meetings
- The Facilitator may choose to seek forward funding from the host institution
while waiting for the subcontract to be fully executed.
- The HESC requests a subcontract be issued between the host institution and
- Syracuse University's Office of Sponsored Programs develops a subcontract
and sends it to the host institution's CFO only for signature.
- The CFO at the host institution will sign and return the subcontract and
an A-133 audit report to Syracuse University’s Office of Sponsored Programs.
If the host institution is not subject to A-133 audit reporting, the CFO should
send a copy of the most recently certified audit report with the signed subcontract.
- Once the subcontract is fully executed – that is, signed by the designated
parties and returned to Syracuse University – one-half (½) of
the approved budget amount is sent to the liaison's host institution.
- The Facilitator and the CFO receive a copy of the fully executed subcontract.
- The Facilitator works with the Leadership Group to achieve the goals and
produce the products set out in the work plan. The Facilitator submits a final
report consisting of a narrative and a detailed final cost invoice to the
HESC by the date specified in the subcontract. The final narrative report
should describe the work that was undertaken during the project and the outcomes
of project efforts. Blank final invoice forms are attached to the fully executed
subcontract and should be used to report the details of the budget expenditures.
- Upon approval of the final report by the HESC, Syracuse University’s
Office of Sponsored Programs issues a final payment to the host institution
to reimburse expenditures. Please allow three weeks for processing of the